ISP & Cell Phone Reimbursement

With appropriate manager approval, OIT will reimburse any on-call staff member who must be available 24x7 up to $30/month for broadband ISP costs and up to $30/month for a cell phone.  Pagers and two-way trunked-radios will continue to be provided at no cost.

Special circumstances that deviate from this policy will be considered on a case-by-case basis by individual managers and directors.

In order to get reimbursed, OIT Operations MUST have the current cell and/or pager number on the contact list.  Election not to participate does not relieve you of any on-call responsibilities you may be assigned as part of your employment.

For ISP Expenses

Employees may choose from cable modem, DSL, or other broadband provider (e.g., Canopy, DirectWay).  The account must be in the staff member’s name and used at his or her primary residence.

Procedure: To request reimbursement, please provide a copy of your monthly statement and fill out the form at: http://controller.nd.edu/forms/allocation_personal_expense_internet.pdf

For Cell Phones

Cellular services will be handled by the individual and placed in their name.  Cell phone plans should be geared towards a national service and must have activated voicemail and text messaging service to qualify. National coverage is encouraged to allow staff to be conduct business across the U.S. in a more cost-effective and reliable manner.  Text messaging is required to allow monitoring systems (e.g., HP OpenView) to send automatic alerts in the event of a system down situation.

Extra costs associated with push-to-talk service (e.g., Nextel) may be covered if such a feature is required in the execution of your normal (8-5) job and the University two-way trunked-radio system is insufficient to meet your needs.  Normal cellular services are sufficient to fulfill on-call responsibilities.

Staff members who are expected to be reached during normal working hours via cell phone must work out individual agreements with their supervisor. 

Procedure: To request reimbursement, please provide a copy of your monthly statement and fill out the form at: http://controller.nd.edu/forms/allocation_personal_expense_cell.pdf (NOTE: This is a different form than for ISP expenses )