NetID Access to University Information Technology Resources Policy

July 2009

To download the Official University Policy [PDF], please go to: http://policy.nd.edu/policy_files/NetIDAccesstoUniversityITResources.pdf

Policy

The University of Notre Dame grants access to University-owned information technology resources by issuing NetIDs to members of the Notre Dame community, persons affiliated with the University, and external consultants under contract. An individual will normally be assigned one personal NetID, and it will never be reassigned or transferred to another individual. A University department, organization or student group may request a NetID to use for e-mail not specific to an individual employee, or to establish a web site or NetFile shared file space for department/organization use, or for various other reasons such as vendor support.

Individuals eligible for NetIDs include:

• Regular and non-regular faculty;
• Postdoctoral scholars (“post-docs”);
• Full-time, part-time and temporary on-call staff;
• Currently enrolled students, and prospective students who are admitted and confirmed;
• Retired faculty and staff as provided in the Notre Dame Faculty & Administrator Plan, the Staff Employee Pension Plan and the Academic Articles;
• Members of the Congregation of Holy Cross who are directly engaged with the University;
• Sponsored consultants with approval of the Chief Information Officer; and
• Employees or members of specific institutions or programs affiliated or collaborating with the University, with approval of the Chief Information Officer.

Unless they also belong to one of the foregoing groups, alumni of the University are not eligible for NetIDs.

The Chief Information Officer can revoke NetID privileges at his/her discretion.

The University will issue a department/organization NetID upon formal written request from an active faculty or staff member on behalf of a department or organization with whom he/she is affiliated. Two active faculty and/or staff members must be responsible owners of department/organization accounts. A registered student organization can also obtain a departmental NetID by working through the Student Activities Office and completing the appropriate form.

The University will determine the level of authorized access, based on role, status or other criteria. Scope of NetID access varies with the affiliation, and may change. The Chief Information Officer is responsible for periodic reviews. Responsible University officials will reevaluate their sponsored affiliates annually to ensure that they remain eligible.

Scope

This policy applies to all users of information technology resources owned and provided by the University of Notre Dame. In particular, individuals or departments of the University who are in a position to authorize access to University-owned information technology resources should familiarize themselves with this policy.

Contacts

Policy Clarification:
Office of the Chief Information Officer, OIT, Phone: (574) 631-9700, E-mail: cio@nd.edu

Account Creation:
Help Desk, OIT (574) 631-8111 oithelp@nd.edu