Highly Sensitive Data Elements

As of April 2008

Multiple Data Stewards, TBD

• Social Security Numbers
• Drivers License Numbers, when in combination with a personal identifier
• Credit Card Numbers
• Bank Account Numbers, when in combination with access codes/passwords AND/OR a personal identifier
• "Person Profile" report

Multiple Data Stewards

Senior Leadership of Student Affairs, Athletics, the Provost's Office, and Human Resources

• Personal medical records, including medical histories, injury reporst, medical test results, x-rays, prescriptions, dental records, claims identifyiing medical conditions, and/or psychological counseling records, when in combination with a personal identifier

Senior Leadership of Student Affairs, Human Resources, the President's Office

• Drug testing results and substance abuse records, when in combination with a personal identifier

Vice President and Senior Associate Provost

• Documentation of faculty disciplinary actions, when in combination with a personal identifier

Individual Data Stewards

Senior Leadership, Division of Student Affairs

• NDSP and Student Affairs incident and case reports, until turned over to the justice system
• NDSP internal emergency plans and procedures
• NDSP operational plans for the protection of high profile individuals
• UHS patient complaints about treatment and how handled

Office of the Controller

• Employee wage data (child support information, garnishments, and buy-out or settlement arrangements)

Chief Information Officer

• ND NetID passwords, including system administration passwords
• Other passwords providing access to Highly Sensitive information
• Backups of file space, which may contain sensitive information

Registrar

• Financial aid appeals
• Scholarship agreements/Perkins Promissory Notes
• Parent/family tax and financial documents

Senior Leadership, Administration and Donor Services

• Anonymous donors, where the entire record is kept anonymous (not just the donor name)

Director, Audit and Advisory Services

• Audit reports and related work papers regarding special investigations, fraud and/or malfeasance

Senior Leadership, Office of Human Resources

• Full divorce settlement details, other than public information

Office of the General Counsel

• Any confidential communication between a University attorney and his/her client, if the purpose of such communication is to give or receive legal advice

Data Steward TBD

• Audio or video recordings of Officer's Group or Board of Trustees' meetings
• Information specifying University key cuts or magnetic stripe coding