Guest Use of Training Lab

The OIT training lab, B002 DeBartolo, is available on a limited basis to Notre Dame groups for training activities in which the Academic and Administrative Services Training group is not directly involved. The lab has 12 student computers and an instructor lectern computer with projection. It can be outfitted with Macintoshes (one instructor and twelve student machines).

To reserve the facility:

Contact the Training office at 631-7227. You will also be given time to test the lab to make sure it suits your needs (especially if configuration changes are made) and time for your instructor to get familiar with the lab.

Special configurations:

If special lab and/or computer configurations are needed for your event (i.e., installing new software or equipment), these must be agreed to in advance by the Training office. If you do not have anyone qualified to make the changes and remove them after your event, the Training staff will do so at a charge of $35 per hour. An estimate of the charges will be provided at the time the reservation is finalized.

Course materials:

You are responsible for providing the course materials for your students. The Training office can make copies of existing OIT documents for you with a minimum of a week's notice. Any copying charges incurred will be passed on to you.

Cancellations:

If you need to cancel a lab reservation, please notify the Training office at least two business days in advance of your scheduled event so the lab can be made available for others. Charges for course material preparation and configuration adjustments made for your event may still be applicable.

Food and drinks in lab:

Food is not permitted in the lab, though drinks may be brought in at your discretion. However, you are responsible for any damage incurred from spillage. A break area is available for your use in Room B002 where food is permitted and vending machines are available. Smoking is not permitted in any University of Notre Dame facility.

You are responsible for:

Before class:

• Providing an instructor.
• Compiling the student course materials, unless otherwise arranged.
• Notifying your attendees of the time and location of your event.
• Testing the systems in advance to verify that they meet the needs of your event.
• Ensuring your instructor is familiar with the lab and its setup.

During class:

• Arriving in sufficient time prior to your event to ensure that the environment is set up for your use.
• Taking attendance.
• Helping the students log into the machines with their NetIDs and passwords, and telling them to log off at the end of class.

After class:

• Turning off all overhead projectors at the end of the event.
• Clearing all class files off the desktop.
• Removing any application or other configuration changes needed by your event, unless other arrangements are made in advance.
• Returning all materials to appropriate storage or discarding them.
• Restoring the room to its original condition.
• Vacating all facilities no later than 5 p.m. so they can be appropriately secured by building staff, unless other arrangements are made in advance.

OIT's Academic and Administrative Services Training group is responsible for:

• Having the agreed-upon configuration changes made and the needed software installed prior to the event. Otherwise, having the lab in the default configuration with the default software available.
• Providing support for the machines and all default software during class.
• Unlocking the lab when you arrive.
• Locking the lab when you leave.

For further information, please contact Sara Exum, Technical Training Programs Manager, at Sara.Exum.1@nd.edu, or 631-3969.