Generative AI Task Force (GAIT)

August 21, 2023

As guardians of University information supporting our academic and administrative operations, faculty and staff have a shared responsibility to ensure the protection of personal and confidential data. When engaging with AI tools, it is imperative to exercise caution and adhere to the following guidelines:

  1. Data Sensitivity: Do not use AI tools with sensitive or confidential data.

  2. Data Anonymization: Whenever possible, anonymize data before using AI tools. This reduces the risk of exposing personal information and maintains the privacy of individuals.

  3. Training and Awareness: Familiarize yourself with the basics of AI and data security. Regularly participate in training sessions and workshops to stay informed about best practices and potential risks.

  4. Collaboration: Work closely with our campus IT and data security teams when considering using AI tools. Do not use AI tools with University data without a contract.

  5. Vendor Assessment: Before adopting any AI tool, thoroughly assess the reputation and credibility of the vendor. Ensure that they have robust data protection and privacy practices in place.

  6. Regular Updates: Keep AI tools and associated software up to date with the latest security patches. Regular updates help safeguard against potential security breaches.

Notre Dame’s Data Classification Levels are outlined in the University’s Information Security Policy. It is also important to note that information such as student information regulated by FERPA, human subject research information, health information, human resources records, etc., must not be used with AI tools.

August 21, 2023

The University is forming an interdisciplinary working group, co-chaired by the Office of Information Technologies and Notre Dame Research, to explore and assess the potential benefits and risks associated with generative AI tools. We commit to keeping you informed as we progress in our efforts to evaluate and implement AI technologies responsibly.

The working group is currently being chartered and membership is being determined. The University community will have opportunities to participate and provide input throughout this process.


  • Jane Livingston, vice president for information technology and chief information officer
  • Jeffrey Rhoads, vice president for research