Relocating Departmental Files from NetFile to Google Drive

Author: Lenette Votava

Individual NetFile accounts have been successfully migrated to Google Drive. The Office of Information Technologies (OIT) is now in the final phase of relocating files stored in all departmental NetFile storage spaces to Google Drive by Wednesday, October 17, 2018.

The departmental accounts in NetFile will be moved in two groups. The first group will begin final migration on Tuesday, September 25, and will be completed by Friday, September 28.

The second group will begin their final migration on Monday, October 1. Details are listed below.

  1. Starting October 1, current departmental files will be copied from NetFile to Google Drive. Anyone with access to these folders/files will see them appear in Shared with Me in Google Drive. Do not modify, move, or rename this folder or any files within it until you are notified the final migration is complete.
  2. Between October 1 and October 16, anyone with access may continue to work with files contained in the departmental NetFile storage space(s).
  3. On October 16 at 5:00 p.m., all files within this space must be closed because any new or modified files will be copied to to Google Drive.
  4. Before the final migration is complete, do not modify, move, or rename folders or any files within this/these departmental NetFile space(s) during this time.
  5. Once all files in the departmental account have been relocated to Google Drive, account owners will receive an email confirmation. All who have access may begin working with those files in Google Drive. At this time, account owners should notify others who have access to this account that they may begin working with these files in Google Drive.

Working in Google Drive

For additional information, Google Drive quick-reference guides and resources are available to help you get started. Training sessions on how to work with your files in Google Drive are also available. Dates and times for these sessions are found here.

Working with Microsoft Office in Google Drive

If you regularly work with Microsoft Office products (e.g., Word, Excel, and PowerPoint), you may continue to work with these files in Google Drive using Google Drive File Stream. It provides a way to easily access your files stored in Google Drive through Windows File Explorer (Windows) or Finder (Mac). Once installed, it behaves similarly to the mapped drive experience of your NetFile space.

To work with Google File Stream, you will need to install the app on your computer by following these instructions.

Links to Files May Break

As a result of relocating the files, documents that contained links to other files may no longer work. Be sure to review your documents prior to using them in a lecture or presentation to confirm the links are working. For instructions on identifying broken links within your documents and how to fix them, go to: ntrda.me/brokenlink

If you have any questions, please contact your departmental IT support staff, or the OIT Help Desk at 574-631-8111, oithelp@nd.edu or chat online at: help.nd.edu.