Zoom continues its efforts to enhance security for all meetings and classes. Beginning Sunday, Sept. 27, all meeting sessions will require a passcode or waiting room to prevent uninvited participants from attending a meeting or class.
On this date, any meeting session that does not contain a passcode or waiting room will automatically be assigned a waiting room.
The waiting room feature allows the host to control when participants join the meeting by placing them in a waiting room prior to joining the meeting. Once the host joins the meeting, he/she can admit the participants and start the session.
Before Sept., 27, the Office of Information Technologies (OIT) recommends you review your scheduled meetings without passcodes so you have time to update them. You can do so by logging in to the Zoom web portal (zoom.nd.edu). These meetings are listed in the Meetings tab and indicated by a red exclamation point with a circle around it. Just follow these guidelines for adding a passcode or waiting room to these meetings:
- Passcode—Add a passcode to the meeting and resend the calendar invitation to all participants.
- Waiting Room—Enable the waiting room for the meeting. No further action is required.
For any meeting with a passcode or waiting room already assigned to it, no action is required.
Another part of this change also includes making a distinction between a passcode and password. A passcode is a unique numeric code that is assigned to your meeting. It is meant to be shared along with the meeting ID to provide access to invited meeting participants. The password is part of your login credentials that allows you to access the Zoom service, and should not be shared with anyone.
Additional information about passcodes and waiting rooms is available in this knowledge article.