Forms Matrix

The information below gives you a variety of detailed information about the forms and survey tools supported by the OIT and licensed for use at Notre Dame.

  Google Forms Qualtrics OnBase
Implementation Time Minutes Minutes - Hours Weeks - Months
Cost Free for ND Faculty, Staff, & Students
Setup and manage surveys/forms without IT consulting

Yes

Yes

 
Collect information from people outside Notre Dame Yes Yes

Yes

Embed a survey/form in a public website Yes Yes  
Email notifications Yes Yes Yes
Integrated reporting and data analysis   Yes Yes
Approvals/workflows   Yes Yes
Auto-fill fields from ND directory or other sources  

Yes

Yes
Electronic signatures  

Yes

Yes
Archival/records management     Yes
Appropriate to store highly sensitive information (i.e. social security numbers, credit card information, driver’s license information, bank account information, or HIPAA information)     Yes

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Google Forms

Google forms is a simple form/survey tool with some powerful benefits.  You can add collaborators when building your form, port your responses directly into Google Sheets, shuffle questions, add images, use page branching and even question skip logic. If you need to create a quick or simple survey, this may be the perfect tool for you.  You can use Google Forms to gather information from anyone, anywhere. Google Forms is part of the Google Suite and available (at no cost) to anyone associated with the University.

Faculty, staff and students can access Google Apps for ND by going to google.nd.edu, and logging in with their NetID and password.  Google provides documentation and video tutorials about Forms.  The data from completed forms are collected in a spreadsheet which includes a graphical summary of the data submitted.  If you need help with using Google Forms, feel free to contact the OIT.

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Qualtrics Online Survey Software

The university has arranged a campus site-license for current ND faculty, staff and students to utilize Qualtrics, an industry leader providing online survey software. Qualtrics is a powerful online survey tool that provides sophisticated data analysis, complex questions, multi-part/branching, simple workflow, complicated distribution, integrated reporting or even the very simple surveys and forms.  Qualtrics is also an excellent solution when you need an electronic signature, an approval process or basic workflow. Qualtrics is available (at no cost) to anyone associated with the University and can be used to survey anyone, anywhere.  If you need help with using Qualtrics, feel free to contact the OIT.

  • You can access this tool at https://nd.qualtrics.com. Log in with your NetID and password. 
  • The OIT currently offers classes on using Qualtrics to create forms and surveys.  See Endeavor.
  • A variety of training materials are provided by Qualtrics.

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OnBase

The OIT recommends OnBase as the right solution when you need to work with highly sensitive information, complex approvals/workflows, high volume, significant institutional/archival importance (e.g., academic student records).  Many departments already use OnBase to manage their information processes.

The OIT provides OnBase consultation and implementation services.

For more information please contact the OIT.

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Getting Assistance

If you need assistance learning how to use these survey/form tools, please contact the OIT.

If you need help writing survey questions, administering a survey, analyzing data gathered in a survey, please contact:

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